How to Elevate Your Facility Management with CAFM Software?

  • Blog
  • October 25, 2023
cafm software

Facility management can be quite challenging, especially for managers of large companies, who must oversee many buildings and their activities. Managing all the facilities manually is a gruelling task, and dedicated tools are necessary for efficient management. In this article, let’s explore how CAFM software can improve facility management and what are the benefits of using it.

What is CAFM software?

Computer-aided facility management (CAFM) is a software that helps facility managers to efficiently plan, manage and monitor all the activities of a building. Facility management includes coordinating the activities of the assets in an organisation as well as its people. Space management, maintenance of physical assets, and resource allocation fall under the scope of facility management. From daily administration activities to property management, CAFM aims to streamline various aspects of operations in an organisation.

CAFM plays a crucial role in managing space, work orders, and tracking of assets. It can help automate tasks, improve communication, and eliminate inefficiencies in the operations and management of facilities. CAFM can be used by different organisations to assist facility managers or property managers in improving efficiency across operations, reducing cost, and increasing productivity.

How Can the CAFM System Improve Facilities Management?

Computer-aided facility management is a powerful tool that can streamline all activities in an organisation, including people, processes, and resources. Here are some of the ways in which CAFM software can improve facilities management.

Asset Management

Managing physical assets is a difficult task in a small business or a large enterprise. However, CAFM can help efficiently manage the assets by identifying their physical locations, checking their availability, and tracking related information, like equipment model number, manufacturer, and maintenance history. CAFM streamlines the tracking of various assets in a facility and helps create a proper maintenance schedule. On the platform, facility managers can view details of assets and schedule preventive maintenance to ensure optimum usage.

Maintenance Management

All equipment and machinery in a facility should undergo regular maintenance to ensure optimal performance and reduce downtime. CAFM can help facility managers in this aspect by scheduling preventive maintenance at regular intervals to improve the efficiency of the equipment. Facility managers can use CAFM to not only schedule maintenance activities but also track maintenance history and ensure the optimisation of maintenance processes. CAFM software allows managers to create and manage work orders and track the status to enhance the efficiency of workflow. Timely maintenance of assets can reduce downtime and prevent costly repairs in the future. 

Space Management

Streamlining space and room scheduling is another important function of CAFM software. The platform provides insights into how the existing spaces in the organisation are utilised, as well as space optimization. CAFM software is essential to ensure the efficient use of office space. Facility managers can track space utilisation, plan space changes, or allocate space to employees with the help of CAFM software. They can view floor plans, find underutilised spaces, and occupancy tracking levels. This allows facility managers to make an informed decision regarding space allocation and optimisation of spaces.  

What are the benefits of using CAFM?

CAFM can ease the burden of facility managers of having to manage the facilities manually. It is not only time-consuming but also prone to errors. CAFM can digitise paperwork, accelerate workflows, and eliminate chances of errors. The software helps in streamlining daily facility management activities as well as bigger organisational goals. The following are some of the ways in which organisations can benefit from using CAFM.

Improved productivity

Managing facilities is challenging, but CAFM can simplify it for facility managers. By providing accurate data, CAFM helps facility managers in running the building more efficiently. They have quick access to all relevant data to schedule preventive maintenance and repairs. Employees can also take advantage of CAFM software to reserve space or book meeting rooms rather than relying on the administrative staff.

Decreased cost

CAFM is an efficient way to decrease costs in your facility. It can schedule preventive maintenance, which eliminates costly repairs down the road and increases the lifespan of assets. CAFM helps in cutting down costs by optimising space usage, identifying areas of energy wastage and reducing the chances of unexpected downtime.

Better Insights

CAFM also facilitates tracking of necessary metrics related to assets and facilities and presents in an organised manner, giving you insights into how to improve efficiencies across operations. CAFM collects, organises, and centralises data of every asset and business you own, allowing you to access data and reports in one place to make informed decisions.

Better Communication

Providing a centralised platform, CAFM can facilitate efficient communication between facility managers and the team. This helps in reporting issues and addressing them promptly.

Improved Compliance

CAFM software can help automate tracking of safety reports as well as certifications to ensure the organisation’s compliance with regulations.

Why VLogic’s CAFM Software?

VLogic’s CAFM software can help facility managers streamline the management of complex facilities. The software can assist managers in optimising space utilisation, budget planning, improving safety standards, and enhancing efficiency and productivity of overall operations. Facility managers can also allocate space and resources to employees and plan moves, identify space usage by departments, track occupancy in real-time, and manage leases. VLogic’s CAFM software can automate tasks, improve communication, and eliminate inefficiencies for the efficient management of facilities.

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