Hot Desking & Office Hoteling Software
LEVERAGE HYBRID WORKPLACE TO MAXIMIZE FACILITYUTILIZATION
The hybrid workplace is here to stay—even after pandemic restrictions recede from the workplace. Over 72% of office workers surveyed want a hybrid arrangement for at least 2 days of the workweek. Trendsetters like Google are projecting that 62% of their employees will be hybrid workers after Covid.
Overall, an expected 50% of the post-Covid workforce will go hybrid.
VLogic’s Hot Desking/Office Hoteling Software Solves Hybrid Needs
With such a large portion of the workforce converting to hybrid workers, there is an opportunity to dramatically reduce real estate costs. However, managers will face a new crop of challenges…all addressable by VLogicFM Scheduling Module:
Hybrid Challenges
VLogicFM Office Hoteling Solution
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Enterprise communication
How to communicate room/desk bookings information across the enterprise without mass confusion?
- All user reservations will be synched up in one central cloud solution, removing possible confusion from multiple channels.
- Users have 24/7 access via Web or mobile device.
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Conflicts & Overbooking
How to prevent schedule conflicts and overbooking desks/rooms?
- VLogicFM automatically syncs bookings in real time — avoiding multiple bookings of the same resource.
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Manage ever-changing workplace
How to provide office location and details to users even with daily/weekly bookings changes?
- VLogicFM is location-based. This means that users can see the location of their assigned space on a floorplan of the facility.
- Furthermore, users can click on the desk/room and see a photo of the space and list the available resources for the space.
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Meeting Room Amenities/Resources
How to provide needed office resources (amenities, catering, office equipment, etc.) for meetings & presentations?
- VLogicFM lets users filter room searches by what amenities are available in each room.
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Avoid more bureaucracy
How to avoid creating a new bureaucracy to manage booking approvals?
- Workplace approval workflows are implemented in software, removing the need for human minders.
- The streamlined software booking process itself removes the need for human intervention.
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User training costs
How to prevent increased training expenses and delays during the onboarding process?
- VLogicFM is built on technology that is already familiar to users: Web browsers & mobile apps.
- Most users will probably be able to navigate the scheduling app without the need for training
- For the remainder who need training, online video tutorials will be provided
- For managers, live remote training will be provided
Also Solves Standard Room Booking Requirements
In addition to meeting the hot-desking and office hoteling needs of a hybrid workforce, the VLogicFM Scheduling module also solves the standard Room Booking requirements of a standard workforce. See the Room Booking page for more information.
VLogicFM’s Streamlined Onboarding Process
VLogic’s hot-desking and office hoteling software uses a streamlined 5-step onboarding process, with two tasks assigned to the customer and the remaining three assigned to VLogic. VLogic services staff will ensure that data migration and configuration will move forward with minimum hassle to the customer.
Frequently Asked Questions
Hot desking software streamlines the process of sharing a facility’s inventory of work office desks between multiple employees. This arrangement is a response to the rising number of workers who work partly from home and partly from the traditional office. One of the major benefits of implementing a hot-desking solution is the tremendous savings in space realized by facility owners/lessees. The cost savings can be a major boon to the bottom line.
Like hot desking, office hoteling is also a shared space model, only geared to office rooms rather than desks. Otherwise, the concept is the same.
VLogic’s hot-desking and office hoteling software gives you all the hot-desking functions you need: (1) Centralized booking/reservation system on the cloud, to reserve bookings from home or office, (2) Check-in process to reduce employee overbookings, (3) Approval process for automated or human-involved booking approvals, and (4) Robust notification mechanisms over SMS or email, for streamlining stakeholder communications.
By sharing desks and rooms between multiple workers, companies can reduce the overall need for more real estate. Given that office real estate is usually a huge capital cost, this represents substantial savings.
Hot desking software gives employees more choice in where they work, improving their well-being, increasing job satisfaction, and providing relief from habitual office routines.
Absolutely. VLogicFM is extremely flexible. Users can book desks or rooms one date at a time, by recurring dates, or by standard work shifts. The user has control of which days to work, or not work.
Yes. The system can be configured for supervisor-only bookings or the more typical user-based bookings.
Absolutely. We developed a mobile app called VL Scheduler that is designed specifically for making it easy for regular users, not just facility engineers, to reserve and manage their own room/seat bookings. VL Scheduler is available free on the Apple App Store or Google Play Store.
Click below to watch our demo video