How to Improve Your Project Management Values with IWMS Solution?

  • Blog
  • April 16, 2024
How to Improve Your Project Management Values with IWMS Solution?

In recent years, workplace management has grown as a major field. Over the last 20 years, the facilities and workplace management sectors have evolved quickly. Companies today recognize the important function that property plays in financial management, as well as the impact that a positive work environment has on staff productivity.

Implementing an Integrated Workplace Management System or IWMS can provide major advantages to facility and workplace management professionals. This integrated approach allows them to stay current with workplace innovations, address difficulties efficiently, and save costs while improving service quality and profitability.

Understanding Workplace Management: Definition and Key Challenges

Workplace management is a broad concept that involves services, equipment, processes, and technologies that help employees work, collaborate, learn, and innovate. The fundamental purpose of this employee-centric strategy is to connect the workplace with employees’ needs to improve their well-being and overall user experience.

Creating and maintaining a positive work environment is essential for businesses seeking to increase employee efficiency and production. Effective management methods play an important part in achieving these goals by adjusting to changing needs while minimizing expenses.

Enhancing Performance in the Workplace

The concept of workplace management goes beyond standard facilities management functions to improve employee performance and collaboration. It goes beyond ordinary support services, functioning as a planning tool for businesses to achieve their objectives and provide genuine added value.

Workplace management is a continual improvement process aimed at optimizing performance in business settings. Today’s most productive businesses recognize the importance of workplace management in increasing employee engagement and productivity.

This management strategy is appropriate at a variety of scales, from overseeing a few workstations to managing large, globally spread real estate assets. It comprises all activities aimed at improving workspace performance, from strategic planning to the actual use of equipment, including security, maintenance, and catering.

Explaining Workplaces: A Strategic Approach

Effective workplace management goes beyond increasing staff productivity; it also includes simplifying space and equipment organization to create cost savings.

However, achieving this rationalization presents obstacles. According to studies, the average workplace occupancy rate ranges between 50% and 60%. Certain expensive assets, such as conference rooms, vehicles, or specialized materials, frequently have low occupancy rates relative to their operational costs.

To improve occupancy rates, businesses must adopt new workplace designs. Forward-thinking companies are looking into activity-based work environments that prioritize employee engagement and productivity. This strategy gives employees the flexibility to choose when, how, and with whom they work, allowing them to adjust their work practices to their tasks and preferences.

IWMS: Addressing the Growing Need for Workplace Management

Workplace management experts are constantly dealing with rising demands for cost savings, transparency, and adaptability in their businesses. They are forced to find real expenses and potential savings while also navigating their organizations’ changing needs. Cost-effectively maintaining high service quality and determining the most effective outsourcing strategies are pressing concerns. In addition to these challenges, workplace managers must handle regulatory compliance, sustainability requirements, and the swift pace of technological progress.

In this dynamic environment, there is a heightened demand for reliable information across strategic, tactical, and operational levels. Operational data on buildings and workplaces, including usage patterns, is becoming increasingly important for optimizing management practices and ensuring occupants have a pleasant working environment. IWMS provides a comprehensive solution to meet these changing needs, equipping workplace experts with the tools they need to efficiently manage their facilities and address difficult challenges.

Maximizing Workplace Efficiency with IWMS at Three Levels

Strategic level optimization with IWMS

IWMS solutions help companies match their strategies with the workplace environment in the medium and long term. Various factors, including growth, market expansion, labor changes, and mergers, have an impact on this alignment. Organizations can successfully incorporate these changes into their strategic decision-making process by implementing an integrated workplace management solution. IWMS provides an estimate of future needs by generating several scenarios based on prospective changes and organizational goals. This strategic foresight ensures that workplace tactics remain in line with overall organizational aims.

Tactical Level Optimization with IWMS

At the tactical level, workplace management attempts to implement the company’s specified plan while also ensuring constant monitoring and performance control to improve it as needed. Within the IWMS framework, this process includes all projects and actions aimed at optimizing workspaces, such as managing and coordinating changes linked to the company’s evolution.

This provides tactical management of the workplace, providing a variety of tools and data for planning and implementing change depending on utilization rates and costs. For example, using a computer-aided design (CAD) system helps you to see current and future workplace utilization, which aids in informed decision-making and resource allocation.

Operational Level Optimization with IWMS

While strategic and tactical considerations are important, operational excellence and adaptability remain critical to successful workplace management. A well-managed workplace should make it easy for employees to find workstations or meeting rooms when they need them.

Workplace management’s major benefit is to facilitate employee work by providing smart solutions for efficiently locating, reserving, and utilizing rooms and equipment.

IWMS solutions allow for the reservation of meeting rooms and workplaces, as well as their ad hoc use when available. This requires deploying occupancy sensors and analytical tools to determine space utilization rates. These solutions help facility managers reduce vacancy rates and optimize services based on actual building occupancy, resulting in increased operational efficiency and flexibility.

Enhancing Resource Management with IWMS

Businesses are implementing more sustainable practices, and IWMS software is growing to support this trend. Facilities can now monitor, analyze, and reduce resource consumption and waste, such as water usage, energy consumption, and greenhouse gas emissions. IWMS enables facility management to use features that encourage sustainable habits, collect performance indicators, and improve energy management techniques.

Furthermore, by collecting data and creating automated reports, facilities managers may efficiently monitor and track sustainability targets. These reports offer insights into goal achievement and assist in changing targets as needed for more realistic results. Setting targets provides a comprehensive view of sustainability activities, creating a better awareness of overall consumption in businesses.


VLogic Systems provides a comprehensive facility management software solution that exceeds the capabilities of conventional CMMS/CAFM systems. Our software not only facilitates common processes but also boosts efficiency by integrating access control, shared network/software resources, and aggregating rich data from across the platform for improved reporting and context.

Our facilities management software offers real-time data collecting through the use of low-cost IoT sensors and gateways. This contains useful information such as area occupancy, temperature variations, air pressure, humidity, and even real-time tracking of regularly moved items like IV pumps and wheelchairs.

When organizations choose VLogic Systems, they get access to a cutting-edge facility management system that uses modern technology to boost efficiency, improve data-driven decision-making, and streamline operations in real-time.

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