One of the most persistent problems facing complex facilities, such as hospitals and large commercial sites, is the lack of a coherent storage and management system for critical architectural and utility as-built drawings. It is often difficult to readily retrieve drawings when you need them for compliance surveys, maintenance, and capital planning.
Facility drawings are often scattered across the organization, or manifest in multiple formats—from CAD to paper. Even when facility managers have the foresight to digitize these drawings, its still a chore to find the right version of a specific drawing. Cryptic file names, lack of document management tools, and less than useful search tools hamper user retrieval efforts.
In sum, the following solutions are needed:
- Centralized storage for all stakeholders
- Digital file formats for sustainability
- Fast document retrieval
- Optimized file sharing under an access control regime
“For every minute spent organizing, an hour is earned.”
- Benjamin Franklin
