CAFM software gives facility managers the tools to quickly and efficiently answer three key questions about the facility:
CAFM software is often confused with CMMS or Computer Maintenance Management System software. While both CAFM and CMMS tools are used to manage facilities, they are focused on different sets of problems. Many modern facilities have upgraded to IWMS (Integrated Workspace Management System) software that combines both CAFM and CMMS in one solution.
The following outlines the different focus areas between CAFM and CMMS:
CAFM software dramatically improves how a complex facility is managed, resulting in operational efficiencies, including: (1) cost reduction, (2) better safety standards, (3) increased space productivity, (4) improved occupant satisfaction, and (5) streamled facility operations.
No, CAFM is usually included in IWMS tools. Furthermore, you can typically pick and choose which specific CAFM modules to activate in your overall IWMS SaaS subscription.
Yes, because CAFM is based on accurate facility metrics, customers need to provide detailed facility information for migration to CAFM cloud-based systems.
Yes. However, don’t worry if you only have PDF or paper versions of your as-built drawings. VLogic’s in-house drafting team can migrate those documents to the proper CAD format.
Yes, we can help you even when your drawings are not accurate. Our in-house services team can travel to your site and perform a drawings verification survey so that our drafters can update your drawings based on those onsite measurements.
We need three things: (1) accurate as-built CAD drawings of your facility, ideally in CAD format, (2) an Excel spreadsheet that indicates the departments, service lines, or cost centers you wish to assign to the spaces on your floor plan, and (3) a list of your expected users, including their names and email addresses.
The length of time to onboard a facility is directly linked to the square footage size of your facility. For a small 100,000 SQFT facility with accurate CAD drawings, we need less than a week to onboard the facility (assuming facility data is provided at kickoff). The onboarding time will increase for larger facilities, or if VLogic’s in-house services team is required to verify or update your drawings.
Upon receipt of your CAD files, CAD drafters will (1) create “polylines” or CAD software objects that correspond to each of the identifiable spaces on your floor plan. (2) The CAFM system will tag these polylined spaces with unique IDs and then link them to the departmental/service line/cost assignments you provided in Excel. (3) The CAD files are then run through a software checker to ensure that their properties match up with the requirements of the CAFM system. Upon passing this drawings test, (5) the CAFM team will upload the files to the system. Following this step, (6) System admins will configure your users and software settings and (7) activate your account.