How Building Maintenance Management Software Can Help
- Blog
- August 22, 2024
Building maintenance can sometimes get boring. Isn’t it?
Unfortunately, it is a necessity; otherwise, you may experience problems with the plumbing, electrical, and other systems on your property. If you leave it unattended for an extended period, occupants and staff may file a lawsuit and impose fines and penalties. Fortunately, there are resources available to assist in eliminating this aspect of building upkeep. We refer to these technologies as software for building maintenance management.
Building facilities maintenance managers have a lot on their plate. In addition to handling employee repair requests, they also have to keep a proactive preventive maintenance schedule in place to keep equipment operating. A CMMS may assist you in keeping track of labor and inventory expenses for each project, regardless of the size of your organization or the number of locations you operate. You can then run system reports to determine how much you are spending on specific areas of the business or types of jobs.
Three Major Types of Facilities Management Software
We will look at the three fundamental groups of building maintenance management systems in this section.
1. Computer Aided Facility Management (CAFM) Software
This kind of building maintenance software is concentrated on maximizing asset management and space utilization within a facility. Capacity planning, space allocation, bookings, seating charts, occupancy tracking, and other space management features are available.
Like other building maintenance management systems, CAFM software typically includes additional capabilities for building maintenance management, like condition-based monitoring, maintenance scheduling, centralized asset registration, etc. This gives users command of their facilities and empowers them to make data-driven decisions that maximize efficiency and cut expenses.
To give you more visibility and control over your facilities, it also provides KPIs, compliance tracking, energy usage monitoring, and advanced reporting and data analytics capabilities. Workflow automation is another area in which it excels. By reducing human error and boosting maintenance efficiency, it guarantees more precise and reliable facility management procedures.
2. Computerized Maintenance Management Software (CMMS) Software
This kind of software for building maintenance management is concentrated on capabilities related to general maintenance management. It enables businesses to plan preventative maintenance chores, track and manage maintenance jobs, work orders, asset information, etc.
When implemented, CMMS software can help your facility operate more smoothly and efficiently, save downtime, and provide you with more control over maintenance and asset management. It keeps up a precise database with details on the upkeep activities of your building. It also provides a centralized communication system so you can make well-informed judgments about maintenance management and your maintenance staff can perform more efficiently.
3. Integrated Workplace Management System (IWMS)
This kind of software for managing building upkeep is more comprehensive. IWMS is an enterprise-level software platform that centrally manages various real estate and facility maintenance tasks.
Some of its key features include:
Real estate management: This lets you handle the buying and selling of real estate as well as asset disposition, accounting, lease management, and financial management.
Capital project management: This gives you the ability to oversee the financing, organizing, creating, and carrying out of building construction or remodeling projects. You can maintain a log of the expenses incurred, the materials and records that were used, etc.
Facilities Management: The CAFM program, an IWMS that aids in the strategic planning and building optimization of your establishment, is one example. It provides functions including service delivery, occupancy monitoring, and space management, among others.
Maintenance Management: It also provides the CMMS software’s maintenance management functionality. This covers work order management, inventory monitoring, preventative maintenance, asset management, warranties, and vendor management, among other things.
Sustainability and Energy Management: This enables users to manage emissions, keep an eye on energy usage, compile reliable sustainability reports, and more.
Why is Building Maintenance Management Software important in today’s offices?
The process of scheduling maintenance is automated by building maintenance software. It accomplishes this through monitoring equipment usage, analyzing historical building maintenance data, making recommendations for improved maintenance chores, and planning more effective maintenance schedules.
This lowers maintenance-related expenses and increases the uptime of your facility. Additionally, it makes it simple for you to perform any kind of facility maintenance that you choose. This could serve as predictive, preventative, or remedial. It accomplishes this by offering dashboards with data that will direct your proactive and optimal building maintenance activities.
All maintenance-related data is centralized by a building maintenance management system, which also makes team communication easier. It promptly notifies users when planned maintenance is due. This aids in avoiding activities that are neglected and could eventually cause more serious issues.
It makes it simple for you to rank assignments according to their priority and urgency. This tool makes sure that important upkeep duties for buildings are never overlooked. It lets you spend resources more wisely and prevent schedule conflicts by giving you a clear picture of all planned and ongoing maintenance tasks.
Building facility maintenance managers can schedule preventive maintenance and establish maintenance protocols for a variety of equipment and facilities.
- Multi-Level Buildings
- Lighting
- HVAC Units
- Lifts
- Extinguishers for fires
- Telecom and Data Systems
- Garages for parking
- Breakers for Circuits
- Vehicles for Plumbing
- Vandalism
- Systems for Computers
- Locks and Doors
- Electric Boiler Room
Experience The Best of Building Maintenance Management Software With VLogic
At VLogic, we believe that customers who know what they have are empowered to optimize the use of their facility’s space and assets. Our space/asset management solutions uniquely combine both software and services. This gives customers easy access to facility information via user-friendly web/mobile software and accurate facility drawings that are regularly updated as part of customer subscriptions.
Our advanced software makes facility management easier, from scheduling maintenance to keeping track of equipment and space utilization. VLogic uses automation and real-time data access to guarantee efficiency, cut expenses, and boost productivity. Use the cutting-edge, intuitive platform from VLogic to streamline your building management. Contact us today!
