Why You Need Facility Management Software
- Blog
- August 12, 2024
Imagine having a system that makes it easier to handle every aspect of running your business, including reserving rooms and requesting repairs. That’s what facility management software does.
In charge of a busy office building, apartment complex, or other type of facility, you most likely have a lot of other responsibilities in addition to scheduling meeting rooms, tracking maintenance requests, and paying energy costs. Managing them all can be exhausting, particularly if you’re still using outdated methods like spreadsheets and sticky notes.
In a nutshell, facility management software is a digital assistant for your business. It combines every task necessary to maintain the smooth operation of your institution. This program can be quite beneficial if you’re a facility director, business owner, or property manager.
What Is A Facility Management Software?
A facility management (FM) solution is made to assist businesses in managing and maintaining their infrastructure and physical assets. These assets include structures, machinery, and other tangible resources that are essential to a business’s day-to-day operations.
Facility management software takes care of everything behind the scenes, much like your backstage helper. Put simply, your job is made easier by your tech-savvy partner. A facility management system is a digital toolkit that facilitates asset management, accelerates maintenance, and improves the design of your building. This software promotes efficiency and organization at every stage of the process by seamlessly integrating with your operations.
Why is it important?
Basically, facility management systems combine multiple activities onto a single platform. They enable site managers to plan repairs, monitor the state of buildings and equipment, and track and oversee maintenance activities. Additionally, by monitoring and controlling space usage, this software makes sure that the existing space is used properly and efficiently.
Organized Database for Informed Decision-Making
The capacity of a facility management system to offer an organized database is one of its main features. All of the data related to property management, such as work orders, equipment specifications, and maintenance schedules, is kept in this database.
Facility managers may easily obtain the information they need to make wise decisions because all of this data is in one location. This concentrated method lowers the possibility of mistakes and misunderstandings, which frequently occur when working with multiple spreadsheets or paper documents.
Automation of Repetitive Tasks
The ability of facility management systems to automate numerous repetitive processes is another crucial feature. These systems have the ability to automatically create maintenance work orders when equipment needs to be serviced. Facility managers’ workloads are lessened thanks to this automation, which also makes sure that maintenance duties are completed. To help keep everything on schedule, the program can also send notifications and reminders for upcoming inspections or maintenance.
Ensuring Regulatory Compliance
Software for managing facilities assets frequently has tools for monitoring adherence to different rules and guidelines. This is particularly crucial for sectors like manufacturing and healthcare that are subject to tight regulations.
Facility managers can maintain compliance with applicable laws and standards by utilizing the software to make sure that all required inspections and maintenance chores are finished on time.
Streamlined Communication and Collaboration
Another area where FM software is essential is communication. It frequently comes with instruments for liaising with contractors, maintenance personnel, and other stakeholders. This guarantees that all individuals engaged in the upkeep and administration of the establishment are in agreement and can work together efficiently.
Types of Facility Management Software
The different types of facility management, often referred to as modules, cover different aspects of facility management, making the software versatile and comprehensive.
Maintenance Management
Maintenance management is one type of facility management. Facility managers may plan and monitor maintenance tasks with this module.
It has functions for generating work orders, allocating assignments to maintenance personnel, and monitoring the status of every task. Managers can make sure that all facilities and equipment are properly maintained and operating at peak efficiency with the help of this feature.
Asset Management
This is yet another important type of facility mangement. This function aids in maintaining an inventory of all an organization’s tangible assets. A thorough inventory of all the furniture, equipment, and other assets is included.
Each asset provides key information that managers can document, including the unit’s purchase date, warranty details, and maintenance history. This aids in keeping track of an asset’s lifecycle and assisting in the decision-making process regarding repairs or replacements.
Space Management
One type of facility management software that helps businesses make the best use of their physical space is space management software. The facility asset management software module offers instruments for organizing and overseeing the distribution of space inside a building. Floor plans, occupancy monitoring, and space use reports are all included.
Managers may prepare for future space requirements and make sure that the present space is used effectively with this capability.
Work Order Management
Work order management is the next type that may be included in an FM solution. It makes task management for upkeep and repairs easier.
Managers may generate, assign, and monitor work orders with this module. It has tools for arranging work orders into priority lists, establishing due dates, and monitoring each work order’s progress.
This facility software function aids in making sure that all upkeep and repairs are handled quickly and effectively.
Compliance Management
One aspect that aids firms in adhering to different regulations and standards is compliance management.
Tools for planning and monitoring compliance-related tasks, like audits and inspections, are included in this module. To guarantee that all required compliance records are kept up to date, it also offers reporting and documentation capabilities.
VLogic – Leading Cloud-based IWMS Software provider
VLogic Systems is the leader in cloud-based IWMS software. We believe clients who are aware of their resources may make the best use of the space and resources in their facilities. Our space/asset management systems are the first to integrate services and software together. Customers benefit from having easy access to facility information through user-friendly software on the web and mobile devices, as well as accurate facility drawings that are updated frequently as part of customer subscriptions. Contact Us today!
